Important Papers Checklist

Every school employee should maintain an easily accessible personal file containing important documents, such as: 

• Employee licenses and/or certificates
• Record of technical training courses, vocational certificates or diplomas
• Transcripts of higher education credits and degrees
• Record of Professional Development (job-related seminars, workshops and conferences) ◻ Letters of appointment and hire
• Employee contracts, including supplemental contracts
• Record of hire from employer’s official minutes 
• Record of accumulated sick leave and other leave days (personal, vacation) Copy of assignment schedule.
• Log of tax-deductible job-related expenses
• Copies of insurance policies
• Information from the retirement system affecting your benefits
• Yearly employment notice supplied by employer
• Documentation of commendations, awards and honors
• Employee salary or wage schedule
• All evaluation records
• Local bargaining contract
• Letters to and from your association
• Letters to and from administrators/supervisors and departmental communications
• Letters to and from parents and students
• Employer-adopted policies on student discipline, suspension, expulsion, corporal punishment and work procedures
• Record of disciplinary methods used in handling student problems, including date and witnesses involved
• Record of assaults, violence and workplace thefts
• First aid or CPR certificate
• Personal reconstruction of events surrounding student injuries
• School calendar
• Employee fringe benefit information: Maintain records on fringe benefits, such as health insurance booklets, claim filing procedures and telephone numbers